The Paper and Digital Challenge
Large volumes of paper were taking up a lot of space at Virginia Conference of the United Methodist Church, making it very difficult for staff to find documents when they needed them.
Lack of organization and space, which they were quickly running out of, also made it more difficult to find paperwork after any length of time. Paper documents required staff to file them then dig for them when they were needed. Keeping files on paper also exposed the conference to the risk of being out of compliance with privacy regulations.
“We were keeping large volumes of transactional paperwork, and were quickly running out of physical space to keep it. It was also becoming more difficult to find paperwork after any length of time,” said staff accountant Jennifer Honeycutt.
How eBridge Helped
Then-treasurer David Domisse heard about eBridge through the National Church and other local conferences who have used the web-based document management system to go paperless. He liked the idea that they would no longer need to physically pull files when paperwork was needed. At the click of a button, their staff could find files that would previously take several minutes, if not longer, to locate.
The result was no more searching through boxes stored all over the building. The staff posts their invoices then scans the vouchers and invoices into eBridge. No more physical filing then having to later dig for documents when they were needed.
“Less physical space is needed and it’s much easier to find what we are looking for,” Honeycutt confirmed.
In addition to making documents easier to find and streamlining business processes, an entire wall of filing cabinets has been freed up. “…our filing cabinet room could easily make a new office,” said Honeycutt.
Learn more about eBridge.