Pre-Event Checklist

Updated August 2026

For annual conference staff and medium-to-large church pastors and administrators

Successful events begin with clear goals, careful budgeting, detailed logistics and consistent communication. Use this checklist to guide the essential decisions that should be made before your event begins.

1. GOALS & STRATEGY

 2. BUDGET & EXPENSES

3. LOGISTICS, VENUE & TRAVEL

4. NEGOTIATING & CONTRACTING

5. PROGRAM & SPEAKERS

6. REGISTRATION

ONLINE REGISTRATION SUPPORT

UMC Support offers specialized online registration. For information, contact ConnectionalRelations@gcfa.org or (866) 367-4232.

7. MARKETING

A Simple Pre-event Timeline

Basic Measurements

Clear decisions made early can reduce stress, protect the budget and create a stronger experience for everyone involved.

For more information on how we can support your ministry through travel and meeting planning, click here.